From Zero to Hero – A Simple Time Management Plan 

Author: Sean Fletcher

IMG_1013
Image courtesy of iosphere @ freedigitalphotos.net

Presentation: The Simple Plan

Take a look at our latest presentation on Slideshare regarding an effective time management strategy that I have used for many years. This approach has allowed me to achieve much, and work effectively with competing deadlines.

At its heart is the courage to make priorities and discard those things that you will never, ever do, but have on your list anyway.

The greatest challenge with any approach to making better use of your time will always be making time for your family and friends. The key then is to get those other areas in your life under control. This is how:

Step 1 – Make a list

Step 2 – Prioritise the items on the list (High, Medium, Low)

Step 3 – Remove the low priority items from the list

Step 4 – Plot the high priority items on your planner

Step 5 – Plot the medium priority items on your planner

With steps 4 and 5, you may need to break the activity up into manageable chunks. I find two or four hour blocks work well. In terms of a planner, I will leave it up to you. But one week at time works well. Spreading things out over a fortnight is extemely effective. With an electronic planner, your world is your oyster. This is because you can spread any task out for days, weeks and months ahead.

Practice Makes a Perfect

When it is all said and done, practice makes perfect. When I first considered this technique, it was a number of years before I put it into practice. In between times, my to do list worked just fine.  Then, it took me a year or two to fully appreciate the best way to use it. The bottom line – I was able to do away with my to do list. Review your planner every day and each week. Make adjustments as your priorities change.

Emails

Oh, and as for emails – find the best time to deal with them. Pick, or dedicate a time when you look at them. Personally, I only look at emails no more  than three times a day. In my previous role as a CEO in local government, I looked at them once a day at the same time each morning: 11:30 AM. One thing I can definitely say about emails: try not to review emails when you first get to work as this is counter productive.

Andrew Jensen gives some further great advice about emails here.

What to do next!

Go ahead and plan. You might just surprise yourself…

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s