Is there such a thing?
For those who don’t know me, my life is organised down to the last second. This has served me extremely well in the workplace and in terms of delivering key outcomes.
However, at home, Chaos Theory is in full flight 😂 If my family are left to their own devices, things pile up everywhere!
In order to “accommodate” everyone at home, my wife a number of years ago, put in place a calendar made out of large white wall tiles on the wall next to our front door. In short, it is a permanent, rolling, three monthly calendar. Like any whiteboard, it is easy to update using whiteboard markers. Also, flyers, notes and other things can be stuck to it as required. Lastly, it’s so easy to clean using the usual products for cleaning a whiteboard.
I realise we are in the age of uber technology and all that, and we should all be on our smart phones, tablets and computers working out collaboratively what we are all doing, but this doesn’t work re our (grown up) children. I read a post the other day regarding making small, but effective changes by removing technology from our lives and I was pleased to see our “analogue” approach was on it!
The Time Conundrum and Being Super Organised
So, our daughter was discussing with the family the other day how organised she is, including her extensive phone call back list. Her phone call back list is so long that if someone doesn’t answer her call straight away, by the time they eventually do call her later that day, she has completely forgotten about why she called them in the first place! She doesn’t have time to get her thoughts into gear.
Now, my daughter, like me is uber organised. She is currently the head of production and set design for an Australian feature film: Before Dawn, works part time, is trying to sort out her blog, spends time with her boyfriend of course, and studies in her spare time. However, her latest comment got me thinking which led to an inevitable conclusion:
She had over organised herself 😱
We have all been there haven’t we? We work out our to-do-lists and some of us even prioritise what we are going to do over the next week, a fortnight from now and so on (or if you are like me, perhaps the next three to six months 😂).
So, what is the most simple thing you can do to simplify your life?
A Big Insight – Did You Know We Get Distracted By Low Priorities!
However, if you are not comfortable with ditching the low priority items, then read on.
From a work perspective, low priorities are items that you can, in all honesty, delegate to others. Wether this is within your team, or those who are direct reports or perhaps you can explore this with another working group.
Low priority items will on average, make up about 25% of your workload. Imagine what you could do if you were able to get this time back!
When it comes to delegating tasks, it’s essential that you:
- Establish if the person you have decided to delegate tasks to is not only capable, but has the capacity to perform these tasks as well;
- Identify if they need upskilling to carry out the tasks in question;
- Give clear instructions or information on how to perform the task. This may require you linking them up with another team member who can show them how to carry out the task;
- Refrain from taking the task back over. There are those out there who cannot let go. If you have ever participated in the straws and pins tower exercise you will know exactly who I am referring to 😊
A Final Pearl of Wisdom
If all else fails, and it hasn’t yet for us at home, we can always put a nice little water feature in front of the white tiles by the front door! Our cats would like that 🐈